The QR codes for YNU’s “Seating Record System” are attached and posted at the entrance of some facilities, on desks, and elsewhere on campus. This system is designed for visitors to scan the QR codes with their smartphones and other devices and register their seat locations (or facility use), duration of stay, names, contacts, and other information from the YNU website. We ask you to register using this system when visiting the facilities. No registration is necessary, in principle, however, when using the facilities for classes.

Personal information obtained from the system will be used only for the purpose of preventing the spread of coronavirus infections, such as contact tracing in the case of visitors being confirmed to have been infected. This information will be deleted within 60 days unless there are reported cases or other circumstances involving the coronavirus.

1. Instructions

(1) YNU students, faculty, and administrative staff members

1. Connect to the YNU Wi-Fi network. (If unable to connect, follow the instructions in “(2) General public and YNU students, faculty, and administrative staff members with no access to YNU Wi-Fi.”)
2. Scan the QR code with your smartphone or other camera-equipped mobile device.
3. Access the YNU website for the Seating Record System from the scanned URL.
4. The system linked via the QR code will display the facility and classroom names and desk numbers.
5. Enter or select the following items:
   　　?Student or staff ID number (Enter “0000000” if you do not know your staff ID number.)
   　　?Name
   　　?Select what times you will be seated and leave.
6. Press “submit” after verifying all information is correct.
7. The message “You have successfully registered” will be displayed if there are no errors.

(2) General public and YNU students, faculty, and administrative staff members with no access to YNU Wi-Fi

1. Scan the QR code with your smartphone or other camera-equipped mobile device.
2. Access the YNU website for the Seating Record System from the scanned URL.
3. The system linked via the QR code will display the facility and classroom names and desk numbers.
4. Enter or select the following items:
   ?YNU students, faculty, or administrative staff members must delete the displayed number “0000000” and enter their student or staff ID numbers. (Leave it as it is if you do not know your staff ID number.)
   ?Name
   ?Affiliation (optional)
   ?Mobile phone number or email address (Enter either one in a single byte. You will be contacted at this number or address if you are confirmed to have been in contact with someone infected with the coronavirus.)
   ?Select what times you will be seated and leave.
5. Press “submit” after verifying all information is correct.
6. The message “You have successfully registered” will be displayed if there are no errors. (Input data are checked for some items.)

2. Locations where QR codes are attached and posted

1. Central Library and Science and Technology Library
   Register to use a seat with the attached QR code.
2. Cafeterias, gymnasiums, and student club activity facilities
   Register to visit these facilities with the QR code posted at the entrance.
3. Rooms for graduate students and study rooms at the International Graduate School of Social Sciences
   Register to use a desk with the attached QR code.
   
4. Classroom desks
   Register your duration of stay when using a classroom for purposes other than classes.
   No registration is necessary for classes, in principle, but follow the instructions of your instructors.
5. Other
   QR codes may also be attached and posted at facilities other than those listed above. In this case, follow the instructions of the facility managers.
   

3. Notes

Camera-equipped smartphones, tablets, or other devices are required for using the Seating Record System. People with no such devices or unable to register should access the following “Seating Record System (for PCs)” for registration.

?Request to Use YNU’s Seating Record System (for PCs) 　

4. Campus entry request for the 2020 academic year

People who applied for campus entry were asked to submit their entry records from the YNU website in the 2020 academic year (ending March 2021), but starting in April 2021, the entry application procedures will be eliminated.

Educational Affairs Division, Student Affairs Department